To build a corporate intranet for Expenses and Employee Management

We have a requirement to build an Internal Intranet for a customer. The freelancer must be able to show past experience of UX and UI design. The Basic functionality is as follows: Expense Management o Create an expense Sheet (a sheet holds multiple items and Relates to a specific company for a specific month – (EG, Company A for July) § Items can be added and removed from the expenses sheet until its Submitted. § Each item added has a Budget code – for which each budget has a “Budget Holder” that managed that budget § You should be able to upload and crop a picture of the receipt OR attach a file which has the receipt in § Once the expense sheet has been Submitted, each item on the sheet is passed into the budget holders Queue to be approved/declined/Queried § Once all items on the sheet are Accepted by the relevant budget holder, the entire expense sheet is passed over too accounts for payment § Accounts can still query an item and pass it to a Manager for higher approval if needed. § An Item can be passed back to the employee to be clarified/amended if needed. § At all times, the Employee submitting the Expense sheet can see the status of each line item and who’s queue each items is in § The Employee submitting the expense form should be emailed when their expenses are paid (which accounts will do) § You should be able to copy previous Expense sheets and use it as a template § One of the items that people will add is Mileage – for when they drive their own car. They put how many miles they drove and what the journey was (eg, London to Manchester for Customer Visit) – From the Pence Per Mile Value that will be stored on the employee header, it will calculate how much that line item should be. All Mileage will be approved by the persons Line Manager (as stored in the employee header) o Manage budget Codes § This will be done by import of a CSV file (which is exported from the accounting system) § Nothing should ever be deleted (so that old expense sheet § Be able to assign each Budget Code to a member of staff (or multiple members of staff – any of which can approve the item) o Credit Card Ledger § Each Company Credit card has a Ledger § Any person in the company can add something to the ledger for the Credit Card they used – they will enter how much they paid, what they bought and upload the receipt for it. o Employee Management § Add/Edit/delete Employees § Add/Edit/Delete Departments § Assign Line Manager for Approvals § Store agreed Pence Per Mile against each employee § Assign access levels – eg, Department Manager can see anyone in their Departments Expenses o Company Management § Add/Edit/Delete Companies o Employee Dashboard § When each staff member logins in, they will be able to see their most recent expenses and what status they are at. § There should also be a section for them to update their Personal details including their address and banking details