UX design contest for online booking of team events

Status: Closed
Prize: €500
Entries Received: 13
Winner: fible89

Winner

Contest Brief

We are looking for ideas for a uniquely different online user experience that helps our customer with their key problem - organising and booking an event for their small team. Their boss has told them to arrange a business event (max. 40 people) - perhaps a team building event, a customer event, or a management team get-together. They will potentially have to book a meeting room, hotel accommodation, catering during the day, evening activities, and transportation. Our customer has these problems:
- Potentially never done this ever before and have no idea on how to do this - THEY NEED EXPERT HELP and their hand to be held all the way.
- Expected to make a great event, that everybody loves, and is in a state of fear that their reputation is dependent on this.
- Have very little time available to do this, because this is a side-task to be completed
- Will need lots of inspiration for fun activities that suit their type of team and great meeting locations
- Will need innovative ways of searching, based on the purpose of the meeting (fun, team building, creativity, and so on)
- Will need lots of reassurance that they are making good choices with info available to help them choose between the available options
- Will most likely want to build the event based on location, number of people, budget, date

After having 'Created the perfect event', our customer feels like a superhero, because they've arranged and booked everything in under 30 minutes and are certain that their boss/colleagues/customers are going to absolutely love it.

Guidelines/deliverables
- We are looking for UX/UI concepts for the key stages of the inspire, search, review, select, and build stages of creating the event, ending in the user having placed their selections into a shopping basket.
Prioritise innovativeness of the UX and speed of completing the contest
- Low-fidelity mockups/wireframes/click dummies/videos are preferable at this stage in a standard format (such as Adobe formats)
- We DO NOT need ideas for anything past the checkout, such as booking and payment - please put your creative energies into the steps before this

Recommended Skills

Winner

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Employer Feedback

“We posted a 2 week user experience design competition, which Can Y. won. He submitted his first entry fairly on giving us time to work together on developing some of his ideas further. What particularly impressed us was that he supplied documentation explaining his thinking behind his design. He independently hit upon a couple of key problems that needed solving in the design, and provided good ideas for the solution. It was a pleasure to work with Can Y.”

mpcrocker, Germany.

Public Clarification Board

NamalPriyakantha
- 6 years ago
Thanks for your reply. to be honest this winning entry is so basic. it is not innovative. In my one also there is a map in individual venue pictures - and namely we give comprehensive hansive pack once CH choose. specialy in a innovation. any way you have chosen one. cheers. thanks for your kind reply. I'll continue with this innovative idea....
- 6 years ago
Contest Holder
- 6 years ago
Hi, we selected a winner, and this of course leaves many of you disappointed. I just wanted to thank you all for your hard work. The winning entry was selected because it was the entry that gave the most comprehensive depiction of the whole booking process, including a map UI. It also showed how the event could have different purposes, and gave ideas for 'ready-made' packages.
- 6 years ago
webdesignmentor
- 6 years ago
#32 please
- 6 years ago
webdesignmentor
- 6 years ago
#32
- 6 years ago
fible89
- 6 years ago
Hi, please check #27 and thanks for the feedbacks.
- 6 years ago
webstudioo
- 6 years ago
Please Entry #25
- 6 years ago
Erlens
- 6 years ago
Hello! Please check #7 ! Any feedback will be appreciated!
- 6 years ago
Hannaneh
- 6 years ago
Hi, I have a question: Do you want your system (website) shows immediate search results for what people ask in booking an event, or you want to collect the user request through a form and then contact them with available offers?
- 6 years ago
1. Contest Holder
  - 6 years ago
  Hello, we are aiming for the best and most innovative do-it-yourself UX possible. This means everything online bookable by the customer and no need to fill out a form.
  - 6 years ago
fible89
- 6 years ago
Hi, please check my entry #6 , looking forward for your feedbacks.
- 6 years ago
Contest Holder
- 6 years ago
Some people may want to book only an activity. Some may want only a hotel that provides the meeting room and catering. People must be able to browse, review and select the 'ingredients' relevant. But this may depend on availability.

You can assume that we have databases of availability and descriptions of meeting rooms, venues, activities, catering providers. And links to travel service providers such as flights and ground transportation.
- 6 years ago
Contest Holder
- 6 years ago
Some example events:
1) organise a project lessons-learnt session. 20 people. 3 hour meeting. Followed by a team building activity, followed by some food from a caterer. Location could be a hotel or an activity centre somewhere nice.
2) organsie a customer training meeting. 30 people. 2 days. must be in a central location near public transport. Need overnight stay at the venue or nearby. Need an activity on the first day in the evening. Need to consider transport options for attendees.
3) organise a management strategy off-site. 9 people. 2 days. Needs to be somewhere different, somewhere creative. Catering needed if not organised by the venue. Activity suggestions needed. Transport options needed for each attendee, some who are flying in for this event.
- 6 years ago
Contest Holder
- 6 years ago
I will keep the contest open until the last possible moment to make sure you have enough time as possible.

The project at the moment is primarily about solving the UX of inspiring, exploring, and planning an event with multiple inventory aspects (meeting room, hotel, catering, activities, transport).
- 6 years ago
Contest Holder
- 6 years ago
This is a contest, not a project and I won't be accepting an entry based on availability to continue the project.
- 6 years ago
Contest Holder
- 6 years ago
Hello and thank you to all that have recently joined. I've upgraded to a sealed contest.
- 6 years ago
solankisagar97
- 6 years ago
hi i am working on your project please wait for my design
- 6 years ago
ankurs13
- 6 years ago
Hi Contest Holder. Just had a few questions and suggestions:
- Can you please #sealed the contest, it will help us submit without being worried of being copied
- Can you please not close the contest before the end date so that we have plenty of time to work
- Can you not accept a submission that says they will do the job after being awarded - this is a contest not a project
Questions
- Is the project just for planning or for booking as well?
- Can you share some examples of what can be plans for a great event?
- What type of events are we specifically targetting (which seems to be office meetings and outings from the description). If we focus on a single type of events, it will be easier to cater to their needs.
- Do you have any such database of venues, vendors etc. that can be used to build the site?
- 6 years ago
hipnotyka
- 6 years ago
#sealed #sealed #sealed #sealed #sealed #sealed
- 6 years ago
abdullahlingga
- 6 years ago
Working on it sir.
- 6 years ago
Contest Holder
- 6 years ago
Final message - I'm new to Freelancer and doing contests, so please tell me how I can help you best.
- 6 years ago
Contest Holder
- 6 years ago
For the Inspire stage, this is for people who have no idea how to organise an event for a team of people, how to find a cool activity, what about eating, will we need hotels and transport, do we need to do some business beforehand. The UX for this stage could be a few questions around the problem the user has - 'Organise a business meeting for 15 people to achieve team bonding and build a sales strategy for the next 6 months'. So, what are the key search criteria? How do we inspire them? After displaying possibilities, what is the thing that inspires them? Is it an example agenda of the perfect day, showing what, when, who, how? Is it something else?
- 6 years ago
Contest Holder
- 6 years ago
Show me the latest in UX ideas. Gaming? Elastic search? You're the experts. I'm working with you on this everyday, so please write to me as much as you need and I'll respond as fast as I possibly can.
Thank you, and looking forward to working on this contest with you!
- 6 years ago
Contest Holder
- 6 years ago
Work first with simple mockups to uncover how great building an event could be. I want to see the thinking behind it, how the UX changes the visitor's emotions from despair to feeling like a super hero and ready to book because they've managed to build an event that their team is going to love.
- 6 years ago
Contest Holder
- 6 years ago
Hi everyone and thanks for joining. This product will be realised on web and later mobile. For the moment, I need help with the psychology of Inspiring, Exploring, Planning the event. Cool ways to be inspired that take me from despair to being inspired. Then cool ways to explore more specific possibilities by combining inventory availability of hotels, meeting rooms, activities according to criteria such as date, place, number of people.
- 6 years ago
devi19911131
- 6 years ago
#sealed
- 6 years ago
jackoboat
- 6 years ago
is this project based on the website or mobile app ? Or you just need a perfect operating procedure to solve the real pain points of people.
- 6 years ago
jackoboat
- 6 years ago
entschuldigung. So do i need to visualise the final interface or just the user work flow ,wireframe and other ux output ?
- 6 years ago
jackoboat
- 6 years ago
i am working on this brilliant project , plz dont close it until the deadline .
- 6 years ago